Helpful Questions to Ask to Determine Your Video Conferencing Needs

• What is the size of the room?

• How many people maximum will be on each side of the video call?

• What is the layout of the table/tables (if known)?

• Are you interested in a video system on a cart with monitor(s) or a more fixed solution with wall mounted monitor(s)?

• Will you be using a projector & projection screen in the room?

• Will you be doing point to point calls only or will there be several video sites at one time on a call?

• Will these Multipoint calls need to be generated from one site or do all sites want that ability?

• Do you want to add data from a laptop or a computer to the video call?

• Will you be using one or two monitors/displays?

• Do you want us to provide these too? If yes, what sizes?

• Do you need plasma, LCD or does it matter?

• Will you be showing small objects during video call? (need for document camera)

• Will you be showing DVD/VCR during video call?

• How many total sites will need video?

• What network are you using...IP, ISDN or other?

• Do you need to conduct video calls with others outside of your network?

• Do these sites have existing firewalls?

• Do your audio conference needs extend beyond what your phone system can accommodate?

• How many sites, how often?

• What are you spending on conferencing services or Webex now?

• Do you need to do a one way broadcast over video from one site to several remote sites at one time?

• Would you like to record your video sessions for later playback?

• What is your budget for this project? What is your time frame?